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Emergency Closing Procedures

Updated August 2019

College leadership may suspend operations or release staff and students early due to severe weather conditions or other emergencies. Listed below are general procedures regarding emergency closings or early releases. Specific instructions will be issued, college-wide, by the Office of Communications as required at the time of such closings or releases.

Process

During normal business hours, the President and the VPFA will convene the ELC to discuss closing procedures. During nights or weekends, the VPFA will arrange a conference call with the ELC.

Decision-Making

The Vice President for Finance and Administration (VPFA) is responsible for making a recommendation to the President to change its administrative schedule due to severe weather conditions or other emergencies. This decision takes into consideration developing weather reports and whether local cities and communities in which Cambridge College operates have declared official weather emergencies. The VPFA will confer with the ELC to determine the appropriate course of action. The final decision will be made by the President.

For all Regional Centers, the Regional Center Directors are responsible for informing the Provost and VPFA of their recommendation. Their decision will take into consideration direct input from the Provost as well as developing weather reports and the weather emergency status of the local cities and the communities in which the College operates. 

The President will make the final decision to alter the administrative schedule or to close locations. In the absence of the President, the Provost and Vice President for Finance and Administration will make the final decision. The Vice President for Finance and Administration will inform the ELC of the decision. 

It is the goal to communicate any decisions regarding closings or delayed openings as soon as the decision is made. Under most circumstances, employees and students will be notified no later than 5:30 a.m. of the day of the closing. For early releases during the weekday, an announcement will be made as soon as possible based on the weather conditions.

Communications

The Vice President of Marketing, Communications and Public Relations (or designee) is responsible for communicating all approved changes to the College’s administrative schedule due to weather conditions and/or emergencies to all faculty, staff, students and Board members.

Communication methods include:

  1. Sending Alerts through the RAVE Alert System
  2. Contacting the TV channels 4, 5, 7, 25 and 56
  3. Sending an email to faculty, staff, students and Board of Trustees
  4. Updating the College’s web page according to the affected regional location
  5. Updating MYCC
  6. Updating social media (Facebook and Twitter)

Facilities is responsible for communicating all approved changes to the College’s administrative operations due to severe weather to the following individuals:

  1. Security
  2. Clients using space [events, etc.]
  3. Vendors

IT is responsible for updating recorded telephone messages for any changes in the College’s administrative schedule on the College’s main telephone line (1-800-877-4723) immediately upon the decision to close or announce an early release.

Roles

  1. President – Deborah Jackson
  • Backup: ELC
  1. VP for Finance and Administration – John Spinard
  • Backup: Phillip Page
  1. Provost – Dr. Jerry Ice
  • Backup: Mark Rotondo
  1. VP of Marketing – Jacqui Conrad
  • Backup: Maria Vasallo
  1. IT – Achal Khatri
  • Backup: Jacqui Conrad
  1. Facilities – Jessica Burgos
  • Backup: John Spinard

Floor Captains

  1. Executive & Administrative Area
    • Mark Rotondo
    • Alex Morr
  2. Academic & Student Affairs Area
    • Robyn Shahid-Bellot
    • Nelleen Knight 
  3. CELT/Classrooms Area
    • Brooks Winchell
    • Erik Ryan
  4. One Stop Student Services Area
    • Megan Doherty
    • Celestina Jones-DeJesus
  5. 2nd Floor Administration
    • Cynthia Lingley
    • Tahia Bell-Sykes