Outlook 2010 - Create and Add an Email Message Signature


Create and add an email message signature (Outlook 2010)


You can create personalized signatures for your email messages that include text, images, your electronic business card, or a logo.  Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

  1. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.


  1. On the E-mail Signature tab, click New.
  2. Type a name for the signature, and then click OK.






  1. In the Edit signature box, Copy the below text and images


Your FirstName LastName- goes here
Your Title – goes here
1000 Massachusetts Avenue
Cambridge MA 02138
Direct: (617) 873-0XXX (if you have a Direct dial number, replace the last XXX with last 3 of your Extension.)
Tel: (617) 868-1000 Ext. XXXX  (update your 4digit Extension by replacing XXXX)



and paste it into the Edit Signature box. Personalize the elements of the signature with your:

  • First name and last name
  • Title
  • Direct phone number
  • Your extension






  1. Once everything looks good, Under Choose default signature, in the E-mail account list, click your email account with which you want to associate the signature.

In the New messages list, select the signature that you want to include.



If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Click OK to save.


Text Box: If you have any issues at all with this process or need assistance, please contact the Cambridge College IT Helpdesk by entering a Helpdesk request at https://helpdesk.cambridgecollege.eduYou may also send an email to Helpdesk@cambridgecollege.edu, or call our 24/7 service line at 617-873-0261 or 1-800-877-4723 ext. 0159.