FAQ's

How do I change my tax withholdings?

To change your federal and state tax withholdings, please fill out the W4 and appropriate state tax forms and return them to Human Resources who processes the tax forms. You can obtain the tax forms from the IRS website, official state website, or HR.  

How do I change my address?

To change your address, please contact Human Resources at hr@cambridgecollege.edu.

I am an employee. When will I get paid?

• Hourly Employees are paid weekly every Friday.
• MLA / Salaried Employees are paid semi-monthly on the 15th and last day of the month according to their salary.
• Core Faculties are paid semi-monthly on the 15th and last day of the month according to their salary.
• Part Time Faculties (PTF) are paid according to the classes they teach. Their compensation payments are divided evenly over the length of the classes.
• Employees under Admin Contracts are paid according to their contract terms.

What are the time-card deadlines for Hourly Employees?

• Employees’ Deadlines: Due by the end of Friday
• Supervisors’ Deadlines: Due by Monday following the Friday

During holidays, the payroll team will inform employees by email about special schedule and deadlines.

What are the timecard deadlines for Semi-Monthly Employees?

     Employees’ Deadlines:

• For period 1st to 15th of the month - Due by 16th of each month
• For period 16th to end of the month - Due by 1st of each month

     Supervisors’ Deadlines: Due in 4 business days after each period ends

• For period of 1st to 15th of the month – Due in 4 days after period ends
• For period of 16th to end of the month – Due in 4 days after period ends

During holidays, the payroll team will inform employees by email about special schedule and deadlines.

How do I report time off hours in the ADP system?

Hourly Employees should fill out the timecard in the ADP system indicating all worked hours and time off hours.

MLA employees should fill out the timecard in the ADP system indicating Only the time off hours. HR has special instruction to ask MLA employees to put 1 on a weekend day to indicate you complete the timecard. HR usually go over the instruction during new hire orientation.

How do I know how much sick/vacation time I have left?

You can view your Sick/vacation hours balance in ADP. If have any question, please contact Payroll.

I am core faculty. Do I need to submit a timecard?

           If you are core faculty, you do not need to submit a timecard.

How do I sign-up for Direct Deposit?

Direct Deposit is available for all employees. The Direct Deposit form is provided by Human Resources during the new hire orientation. If you need a copy of the Direct Deposit form, please contact Human Resources at hr@cambridgecollege.edu or the Payroll Office at payroll@cambridgecollege.edu.

Please fill out the Direct Deposit Form and return the signed form along with a canceled check to the Payroll Office.

Direct Deposit takes 2-3 weeks to become active. Once you are active on Direct Deposit you will no longer receive a pay voucher and must sign up for the ADP IPAY service at https://ipay.adp.com  (IPAY replaces https://paystatements.adp.com).

How many accounts I can use for direct deposits?

You may have up to three separate accounts for deposit and all must be listed on the form with voided checks attached (checking accounts only).

What should I do if I close a bank account that has direct deposit?

If you close a bank account that has direct deposit, please contact the Payroll Office immediately. Before closing an account, it is recommended that you contact the Payroll Office to avoid any delays in receiving your paycheck.

Should I sign-up for Direct Deposit?  Why?

Yes. We recommend that you sign-in for Direct Deposit. Many employees sign-up for Direct Deposit because it is convenient and you don’t have to worry about checks being lost in the mail. With Direct Deposit, your paycheck clears immediately and goes directly into your bank account. Therefore, the money is available sooner. Since Direct deposit is processed early during the holidays, you can get your compensation early if a holiday falls on the payday. Direct Deposit can even help you avoid having to visit the bank during holidays or the weekend when lines are the longest. 

Where can I view my online ADP pay statement?

You can view your ADP pay statements at one of the following websites after registration. To view, please log-in with your assigned User ID and the password you created. 

For All Employees including Part Time Faculties: https://ipay.adp.com  (IPAY replaces https://paystatements.adp.com)

For Permanent Employees only: https://workforcenow.adp.com/workforcenow/login.html

What is IPAY? How do I enroll for the IPAY service?

IPAY is the free ADP website where you can access your ADP pay statements and W2 forms anywhere, anytime.

For registration instructions, please contact Human Resources at hr@cambridgecollege.edu or the Payroll Office at payroll@cambridgecollege.edu

I have forgotten my IPAY password. What do I do?

Go the IPAY login screen and select the option “Forgot Password”. The system will send a reset to the email you used when upon registration. Follow the instructions in the email.

How do I replace a lost W-2?

You can get a copy of your W-2 from your IPAY. W-2’s for three years are stored on your IPAY site. Even if you do not have Direct Deposit, you can enroll in IPAY so that you can access pay vouchers and W2’s.

I am a part-time faculty member teaching classes this term.  When will I get paid?

Faculty members are paid semi-monthly and receive payments on the 15th and the last day of the month. If the 15th or last day of the month falls on a weekend, or bank holiday, the pay date will be the business day immediately preceding the weekend or bank holiday.

Pay Date

• If the class starts before the 15th of the month, the first payment will be on the 30th/31st of the same month.  If the class starts after the 15th (between the 16th and the 31st), the first payment will be on the 15th of the following month.
• If the class ends before the 15th of the month, the final payment will be on the 30th/31st of the same month. If a class ends after the 15th (between the 16th and the 31st), the final payment will be on the 15th of the next month. 

# of Students Enrollment

• If the class has six (6) or more students, the first installment will be paid accordingly to the schedule noted above.
• If the class is under-enrolled with (3) to five (5) students, the first installment will be delayed one pay period, and then spread over the remainder of the class.
• If the class is under-enrolled with one (1) to two (2) students, the payment will be paid toward the end of the class.

Please note that the payroll payments are divided evenly over the length of your class. Each class is paid on its own individual schedule. The best way to check your compensation is to total the gross amounts of all payments listed on your teaching contract.

What form do I use to submit compensation of ILP, Independent Studies or Practicum Supervision?

You fill out the Payroll Invoice and have it signed by your Budget Manager (Program Manager, Site Director or Provost). Submit the signed form and any required back-up to the Payroll Office.

Do I need to submit a Payroll invoice to be compensated for teaching courses?

No. If your classes are already in Jenzabar, then the compensation will be included in the Payroll report, so you do not need to submit a Payroll invoice.

However, if you provide additional services as shown on the list below, and the services are not part of the requirement on your teaching contract, you may submit a Payroll invoice. Rules are subject to change according to the individual contract. All Payroll invoices must be signed by your supervisor and authorized budget manager before submission to the Payroll Office.

• Portfolio evaluation
• Practicum supervision
• Independent Learning Project or Capstone Project
• Independent Study

I have questions regarding my teaching contracts.  Who should I contact?

If you have any questions regarding your teaching contract, please contact your supervisor, head of your department and/or Human Resources.

Please note that the Payroll Office only processes the compensation data provided. Payroll Office do not issue teaching contracts.

I have a question regarding my paycheck. Who should I contact?

You may contact the Payroll Office at payroll@cambridgecollege.edu if you have a question regarding your paycheck.