COVID-19 Protocols

Classroom Transition

• Effective Saturday, March 21st, we will transition to remote access instruction until further notice.
• All CC campuses will remain open to allow students and faculty access to computer labs, classrooms and study areas.
• Training on remote modalities will be provided to faculty and students. Details will be provided under a separate email to these respective groups.
• We recognize that some faculty may have started this transition and they are encouraged to continue. In addition, faculty and students of individual classes may agree to additional methods of engagement including an on-campus setting.

Regional Locations

• Students and faculty will have access to computer labs, classrooms and study areas at their location. 
• There may be variations to our overall plan that are unique to individual regional center locations. Regional Center Directors will provide specific information relative to their location.

Events

• Through the month of April, all large events scheduled in the Boston location will be cancelled or postponed to a future date.
• Cancellations/postponements may include open houses, information sessions, career fairs and other admissions events.
• We are requesting that no large events be scheduled at the College until further notice.

The goal during this transition period is to ensure the continuity of our learning environment and the success of our students while prioritizing the health and well-being of our community. Our administrative offices will remain open and employees are encouraged to maintain communication with their supervisor.

Please stay abreast of public health alerts to postpone non-essential travel, avoid large gatherings, and seek medical attention if you believe you may have been exposed to someone with the virus.  Remember to protect yourself by maintaining good hand-washing etiquette and practice social distancing.

Accessing the Campus

• During this period of suspended on-site operations, the campus will remain open to staff and students in a limited capacity barring any additional restrictions imposed by federal, state or local government.
• The One Stop Student Services, Administrative and Executive Offices, the Main Campus (classrooms) and the Academic Administrative Offices (2nd floor) will be accessible to staff using your College ID Badges.
• To ensure your safety during this time we will require that all staff use their badges to check in with security at the main campus desk.
• All visitors will be asked to sign in with a valid ID and provide information that will be used to ensure that you can be contacted in case of an emergency while on campus. We want to make sure that security knows who is on campus at all times and is able to monitor activity appropriately.
• The Main Campus will also be available to students wishing to use the computer lab or designated areas for study reasons.  They will also be asked to show their ID’s or a license to sign in. Basic contact information will be requested to allow the college to have appropriate contact information in the event of an emergency.

Parking on Campus

• All staff commuting to campus by car will be required to use authorized Cambridge College Parking Passes. If the staff person does not have one, they should pick up a temporary parking pass from the security station when checking in. The single pass can be used for the month and a new one will be made available in April.
• Students visiting the campus during the day will also be required to use their authorized parking passes. Temporary passes will be provided to students by security at check in, if needed, during this timeframe.
• No vehicles should be left overnight on campus.

Cleaning the Campus

• The campus will continue to be cleaned and disinfected to meet the requirements set by the CDC.
• Particular attention will be given to those areas that will remain active during the suspended operations timeframe.
• Please notify security with any concerns or issues related to the condition of rooms or public spaces so the issue may be addressed as quickly as possible.
• In the event of an urgent facility issue or general emergency please contact Security immediately. They will take the appropriate immediate course of action to address the issue at hand.

• As of Monday, April 13th, the Boston campus is limiting access to the site to 8am to 6pm, weekly from Monday through Friday, and on the weekends. 
• Staff needing access beyond this timeframe should coordinate the need to be on campus with a direct supervisor.  
• Cambridge College security will be on campus for the timeframe noted
• Cleaners will continue to fully maintain office areas.
• Note that the changing conditions caused by COVID-19 may require this schedule to be altered in the future.

• If a meeting is needed with either a staff or faculty member, we ask that you have that meeting via phone or video conference. 
• If it is determined that you need to meet in-person, please make an appointment with the individual or department to ensure that the designated staff person will be on campus.
• When arriving on campus for a scheduled appointment, all students must comply with the following:
  • Wear a mask to enter the campus and at all times when in face-to-face meetings or public areas.
  • Check in at the security desk with a picture ID and ask for the staff person designated for your appointment.
  • Once the appointment is confirmed by security, you will be asked to wait in a classroom designated for on-site meetings.
  • Check out at the Security station when your meeting is completed and you are leaving the campus.
• Also note that if you need to drop off materials at the College, please place the item in an envelope and drop it off in the secure lock box located on the wall in front of the security desk. The envelope should be sealed, with the name of the recipient clearly marked on the envelope to ensure proper delivery.

• As of Tuesday, September 22nd, access for students to the Boston campus are extended as follows:
  • 8:00am to 6:00pm – Monday, Wednesday and Friday
  • 8:00am to 9:30pm – Tuesday and Thursday
  • 7:00am to 7:00pm – Saturday and Sunday 
• Computer labs and study areas on the main campus will be made available during this timeframe. 
• Security will close the campus at the times noted and all visitors will be asked to leave.
• Note that it is our desire to ensure the safety and well-being of all visitors to the campus during this time period. We recognize, however, that students who continue to make use of the campus for school work may be affected. If this change impacts your ability to do classwork, please contact Dean Regina Robinson at regina.robinson@cambridgecollege.edu.

1.  When an individual reports to staff at the College that they have been exposed to someone with COVID 19 or self-report as having COVID-19:

• Staff receiving this information should capture the name of the individual that has identified themselves as being COVID positive, or of having been exposed to a COVID positive person.
• Inform the individual that all gathered information will be kept in strict confidence
• Ask the individual if they have been on campus and, if so, when.
• Forward the individual's name, contact information and visitor status via email to the COVID Response Coordinator (COVID RC] at COVIDRC@cambridgecollege.edu.
• The COVID RC will conduct an audit of the College’s visitor log to determine if the individual has been on campus and if they have not been, no further action will be taken.
• If the individual is confirmed as having been on campus, the COVID RC will notify the Boston Public Health Department and follow their directions for reporting and tracing processes.
• If the individual is confirmed as not having been on campus, no further action is required of the college.
• In this instance, the health authority that has diagnosed the virus has the responsibility for taking all further actions related to the diagnosis.

2.  When an authorized Contract Tracing Organization [CTO] alerts staff at the College that an individual associated with the College has been exposed to someone with COVID 19 or is confirmed as having COVID-19:

• Staff receiving this information should capture the name and contact information for the CTO representative and immediately notify the COVID RC.
• The COVID RC will immediately follow up with the CTO to collect the name and contact information of the individual and obtain instructions on follow-up requirements. All gathered information will be kept in strict confidence with limited access by authorized Cambridge College personnel only.
• Once the name of the individual is secured, the COVID CR will conduct an audit of the College’s visitor log to determine if the individual has or has not been on campus.

   A. When the CTO confirmed COVID-positive individual has not been on campus:

• If the visitor log reflects that the individual has not been on campus, the COVID CR will contact the individual to confirm:
  • that they have not otherwise been to the college at any time during their exposure; and
  • to ask if they would like the Dean of Students [for students only] or the VP of HR [for faculty or staff] to be in contact with them as a resource for College-related services.
    • If the individual requests to be contacted, they will be instructed that their identity will be kept confidential and their contact information will be provided only to the noted college representative for follow-up.
    • A confidential record of the contact and any action plan discussed will be created by the college representative and a copy forwarded to the COVID RC.
• Once it is fully confirmed that the individual has not been on campus, the COVID CR will share that finding with the CTO.
• The COVID CR will keep a confidential log of all identified individuals, contact information for the CTO and any record of contact by a college representative.

   B. When the CTO confirmed COVID-positive individual has been on campus:

• If the visitor log reflects that the individual has been on campus, the COVID CR will create a list of the names and phone numbers for all individuals who were on campus and possibly exposed to the COVID-positive individual.
  • The COVID CR will contact the CTO and provide the list and contact information for all possibly exposed individuals.
  • The COVID CR will next contact the COVID-positive individual to ask if they would like the Dean of Students [for students only] or the VP of HR [for faculty or staff] to be in contact with them as a resource for College-related services.
    • If the individual requests to be contacted, they will be instructed that their identity will be kept confidential and their contact information will be provided only to the noted college representative for follow up.
    • A confidential record of the contact and any action plan discussed will be created by the college representative and a copy forwarded to the COVID RC.
• The COVID CR will notify executive leadership of the issue and confirm that all required steps have been taken.
• The COVID CR will keep a confidential log of all identified individuals, contact information for the CTO and any record of contact by a college representative.