COVID-19 Updates
Updated September 22, 2021

We are now only requiring a CC Vaccination Card for in-seat classes in Mass. See details. 

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Controller Job Description

Job Summary

In this full time position, the Controller is responsible for the College’s accounting practices and policies, fiscal controls, maintenance of fiscal records and the preparation of financial statements, reports and financial analysis.  The Controller oversees accounts payable, payroll, general ledger, contribution and grant accounting, financial reporting, budget and cash management.  The Controller is a member of the College’s Management Council and provides strategic and tactical fiscal leadership to the College. 

Essential Duties/Responsibilities

  • Directs and manages the operation and personnel of the following functions:  accounts payable, payroll, general ledger, gift and grant accounting, budgeting, financial reporting and cash management.
  • Responsible for the integrity of the College’s financial systems, transactions, records and reports.  Develops, recommends, documents and implements financial and accounting plans, policies, procedures and guidelines to ensure that the College’s resources are appropriately controlled and recorded in accordance with GAAP and federal and state laws and regulations.
  • Responsible for the production of timely and accurate monthly, quarterly and annual financial statements and related reports, as well as ad hoc financial reports and analyses for internal and external users, including senior management and the Board of Trustees, to support institutional financial and strategic decision making.
  • Ensures adequacy of cash flow to meet College’s needs while minimizing use of line of credit and maximizing the investment of excess cash.  Develops and maintains cash flow projections and reports weekly on actual results to the Vice President for Finance and Administration.  Maintains primary cash management banking relationship.
  • Ensures that the ongoing financial commitments of the College are handled in a timely and accurate basis through regular supervision of the various disbursement functions and internal controls.
  • Manages the functions relating the College’s restricted cash and endowment/investment portfolio, ensuring that endowment gifts received are transferred to the investment account in a timely manner and in accordance with policies, that the appropriate fund balances are created and maintained in accordance with donor intentions, that the unitization methodology is consistently applied across funds, and that endowment spending is in accordance with the spending policy and Board of Trustees approval.  
  • Oversees budget process, including:  monitoring progression during development cycle to ensure accuracy, completeness and timely completion; correlating budget with institutional priorities and strategic initiatives; ensuring that the process and related financial planning meets the financial resources standard of NECHE. 
  • Manages a complex, multi-state and territorial payroll and payroll issues.  Ensures that earnings and deductions are accurate and completed in a timely manner, in compliance with Federal, state and local laws, employee contracts, College policies and bargaining unit agreements. 
  • Works closely with Student Financial Services to ensure that the proper procedures and policies are in place to minimize accounts receivable balances.  Establishes metrics and analyses to monitor the effectiveness of such policies, procedures and collection efforts.       
  • Manages a staff of six. Exercises full supervisory authority directly and indirectly over staff, including:   hires and trains new staff; confers regularly with staff to plan, coordinate and evaluate activities/projects; assigns and reviews work; assists with difficult or unusual tasks; investigates and resolves problems; evaluates job performance. Provides customer service oriented leadership which promotes and encourages staff cooperation and open communication to foster collaborative working relationships between the accounting functions and all other areas of the College.
  • Plans and coordinates the annual external audit of the College’s financial statements and the Uniform Guidance Audit (A-133 compliance audit).
  • Responsible for ensuring compliance with federal, state, local and territorial audit and tax laws and filing requirements, including:  annual IRS Forms 990 and 990T and related state tax filings; Puerto Rico audit and tax filings; federal, state and Puerto Rico information returns; payroll tax filings. 
  • Performs research, analysis and documentation pertaining to tax matters.
  • Draws down federal Title IV funds and ensures compliance with Title IV and Title II regulations especially as they pertain to cash management, reporting and reconciliation.
  • Responsible for completing the Post Secondary Education Data System (IPEDS) annual finance survey and related surveys.
  • Performs key research and planning functions related to the design and upgrading of information systems for assigned areas of responsibility. Fully utilize technology and efficient and effective business practices in the design and delivery of services.
  • Directs the implementation of ideas for process improvement, automation and resource utilization. 
  • Treats all fellow employees, students and the College’s guests with civility and refrains from actions that disrupt the efficient functioning of the College.
  • Follows directions and completes tasks accurately and accepts supervisory input and constructive criticism.
  • Able to manage stress and work under pressure while multitasking under deadlines.
  • Able to supervise and be supervised, giving and accepting constructive criticism.

Other Duties/Responsibilities

  • Keeps abreast of current developments in GAAP, state and federal governmental regulations and higher education practices related to accounting and fiscal matters.  Attends various professional meetings and conferences.
  • Attends meetings and participates on committees as assigned.
  • Performs other related duties and/or special projects as required and/or assigned.
  • Participates in strategic initiatives as requested.
  • Travel to other Regional Centers may be required.

Education & Experience

  • Bachelor’s degree in accounting, finance or business required.  Master’s degree in finance or accounting preferred. CPA required.
  • Seven plus years of progressively responsible financial accounting and managerial experience in a multi-state setting.
  • Experience in Higher Education or Non Profit Organization as a Controller or from experience in public accounting.
  • Strong technical accounting knowledge and skills; broad and thorough knowledge of GAAP; knowledge of non-profit accounting principles and reporting; hands on experience preparing financial statements and footnote disclosures.
  • Understanding of Title IV and Title II compliance requirements and regulations, especially as it pertain to cash management.  Knowledge of A-21 (Cost Principles for Educational Institutions) desirable.
  • Ability to research, read, analyze and interpret technical accounting pronouncements and federal and state laws and regulations and to recommend changes to College policies/procedures as required by changes in laws or accounting pronouncements.
  • Experience with Non Profit tax reporting required.
  • Proficiency with automated financial accounting and reporting systems. Experience with higher education systems preferred.
  • Must be proficient with Excel at an intermediate to advanced level.

Skills & Knowledge

  • High level of initiative and drive with a strong sense of urgency and accountability.
  • Possess high professional standards and a personal code of ethics characterized by honesty, integrity, confidentiality, openness and fairness.
  • Must possess a strong commitment to accounting integrity and a shared vision for sound fiscal management.
  • Must have excellent organizational, analytical, problem solving, management and written and oral communication skills.
  • Must be able to effectively handle multiple tasks, duties, responsibilities and shifting timelines while meeting deadlines.
  • Able to convey technically complex financial information and concepts into accessible and transparent terms.
  • Attracts, retains and motivates excellent people. Cares about people and sets people up to succeed. Practices good performance management by clearly setting expectations, goals and promoting accountability.  Practices managerial courage to make tough decisions when necessary. Engages people in an open, transparent and collaborative manner.
  • Builds positive relationships with faculty and staff across all College departments, and shows a commitment to collegiality, mutual respect, supportiveness and inclusiveness. Acts in a fair, flexible, honest and ethical manner at all times.
  • Practices excellent communication and transparency. Balances the need to make timely actions while seeking input from appropriate individuals. Shares information routinely across all areas of the College. Fosters open communication, acceptance and appreciation of others opinions and thoughts.
  • Consistently looks for a better way to do things in order to create organizational efficiency and effectiveness. Acts as a good steward of the College’s resources.
  • Strong commitment to quality service and exceptional customer service to faculty and staff. Experience in developing strong and effective process improvements goals and metrics for optimal results.
  • A passionate commitment to the mission of the College.

Physical Effort Required

While performing the duties of this job, the employee is regularly required to sit.  The employee is frequently required to use hands to finger, handle or feel; reach with hands and arms; and talk, hear, and effectively communicate with others in person and in writing.  The employee is required to be mobile.  The employee must be able to occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include the ability to see others and read documents.  This job requires the employee to spend lengthy periods of time performing computer assisted work.  The noise level in the work environment is usually quiet.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contact

To apply please forward cover letter and resumes to jobs@cambridgecollege.edu.