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Assistant Dean of Student Affairs Job Description

Job Summary

Reporting to the Dean of Student Affairs, the Assistant Dean will foster communication and collaboration between and among students, faculty, and staff of CC. The Assistant Dean leads the Office of International Students and the Office of Disability Support and oversees staff related to those roles. This position may be required to act on the Dean’s behalf when he/she is unavailable. The Assistant Dean serves as The Primary Designated School Official (PDSO) for F-1 international students and must meet eligibility requirements to be certified as a DSO by the U.S. Department of Homeland Security. This role requires occasional morning, regular afternoon and evening hours, with occasional alternating weekend hours.

Essential Duties/Responsibilities

Disability: Manage the physical and online infrastructure, policy, and procedures for disabilities services at Cambridge College and all CC regional locations, including Springfield, Lawrence, California and Puerto Rico.

  • He/she serves as the college’s in house and online expert on ADA, Universal Design, and student support offerings and provides excellent student centered care to individuals with disabilities at all Regional locations as well as the Main Campus with a focus on technological resources.
  • Updates and provides monitoring reports to the Dean regarding compliance efforts for Americans with Disabilities Act (ADA), Department of Public Health (DPH), Department of Homeland Security (DHS), and Department of Education (DOE).
  • Serve as initial point of contact for incoming graduate and undergraduate students with documented disabilities
  • Will serve as the lead person in authority for disability at all CC sites
  • Assess and develop an inventory of infrastructure, activities, policies and support for accommodations at all CC sites
  • Track, report, and maintain disability database with confidentiality; track the number of students with specific disabilities and accommodations needed, build upon policies, and infrastructure
  • Review documentation and conduct intakes for students to determine appropriate accommodations
  • Provide online and in person training and support to students and faculty regarding disability accommodations
  • Hire, schedule, and oversee performance of sign-language interpreters, note-takers, and other support professionals
  • Locate and deliver or convert textbooks and course material into appropriate format for students with disabilities
  • Develop awareness curriculum and provide training to faculty to inform them of accommodations; act as support for faculty questions and concerns
  • Attend and assist with New Student Orientation to explain Disability Support offerings, Registration Sessions, and other events held by Student Affairs
  • Collaborate with the Center for Excellence in Learning and Teaching staff, Integrated Student Success Platform, and Student Support offices to assist students with disabilities navigating additional college resources
  • Assist with disability budgetary planning
  • Ensure college compliance with the Department of Public Health and Americans with Disabilities Act as ADA/504 Coordinator 
  • Engage and support students at the Regional locations and the staff who lead them

International Student Office: Manage, monitor, and advise the F-1 status of Initial and Active international students

  • Collaborate with the Office of Admissions, overseeing the Financial Capability process (FCEP) and support staff at all instructional sites related to the acceptance, enrollment, registration, monitoring, and support of F1 international students.
  • In partnership with the Office of Admissions, regularly communicate to their prospective international students to achieve high acceptance to enrollment conversion rates.
  • Establish, maintain, and communicate current requirements for issuance of the form I-20 for F1 international students to Cambridge College. Oversee the registration and maintenance of F1 student records in SEVIS.
  • Oversee the review and approval of documents submitted by all prospective international students to evaluate students’ eligibility for obtaining, regaining, or maintaining F1 status through matriculation at Cambridge College.
  • Manage the I-17 process for recertification in partnership with other data management departments
  • Offer regular training for all faculty, staff, and students on F1 regulations and cross-cultural issues. Attend NAFSA regional and/or national conference.
  • Regularly advise, manage, and provide guidance to all international students as they maintain status during their program of study, authorize work requirements, and explore post-graduation opportunities for OPT.
  • Oversee INTL student support employees and Designated School Officials (DSO) who manage F1 students.

Immunizations: Responsible for overseeing the records of student health as it relates to state required immunizations.

  • Maintain records of students; Immunization data tracking, phone call follow-up and management of student records, and reporting of all student support services.
  • Managing electronic and hard copy filing system
  • Opening, sorting and distributing correspondence

Other Duties/Responsibilities

  • This role serves as one of the conduct officers for student complaints and Title IX cases.
  • Participate in Commencement ceremonies and student orientations, trainings, workshops, and events.
  • Other duties as assigned.

Education and Experience Required

  • Master’s degree preferred as well as administrative, student affairs, international student, disability support and office managerial experience required.
  • Experience with SEVIS for International student reporting, Jenzabar, or SIS data management preferred.
  • Experience with multicultural student and/or adult populations

Qualifications  

Master's degree in higher education administration, counseling, or related field preferred; experience working with a diverse population of traditional and non-traditional adult students; minimum of  3 years leadership experience in multiple areas of student affairs such as Disability, International Student Support, Conduct, Student Success, and proven ability to build internal and external relationships with broad constituencies; a demonstrated commitment to student affairs; advising, coaching, or counseling experience. This individual must be willing and able to attend and lead events in the evening hours and some weekends as needed and should feel comfortable presenting to groups.

Skills and Experience

The ideal candidate must have strong oral and written communication presentation skills and be able to communicate effectively. A strong comfort level working in a fast-paced, energetic environment, able to manage multiple priorities and deadlines while maintaining strategic perspective is expected. This person must also possess project management skills, an entrepreneurial orientation, and a strong proficiency in technology and information management. He/She should enjoy working for and with, a diverse array of people, is enthusiastic about the mission of the College and about education and exhibits superior customer service skills and professionalism throughout daily interactions and communications with students.

Physical Effort Required

  • Lifting and carrying objects for event set up and tear down will be required
  • Walking to greet students and assist with appointments will be required

Contact

To apply please forward cover letter and resume to jobs@cambridgecollege.edu