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Administrative Manager Job Description

Job Summary

This mid-level administrative position is responsible for the overall day-to-day management, organization, and coordination of the administrative activities and procedures of the Undergraduate School. Reporting to the Dean, this person provides support to the Dean, Program Coordinators and Faculty. Working hours are normally 10:30 AM – 6:30 PM, with some weekend and longer evenings occurring periodically.

Essential Duties/Responsibilities

  • Manages all administrative support functions, including office organization and procedures, records and files, academic course scheduling, and meetings and events planning.
  • Facilitates and supports faculty activities.
  • Supports the needs of undergraduate students at the main campus and instructional sites.
  • Coordinates faculty/student orientations, workshops and special events.
  • Serves as liaison on behalf of the Dean to all internal departments and external contacts; assists with all internal and external communications.
  • Provides direct support to the Dean by initiating and/or preparing reports, correspondence, taking minutes/notes and following up on meetings and events.
  • Implements and manages office technology systems and procedures, e.g. templates, databases, spreadsheets, etc.
  • Supports new program development, and research and evaluation efforts of the Undergraduate School.
  • Other related duties and responsibilities as assigned by the Dean.

Education & Experience Required

Bachelors degree required; some advanced education preferred; minimum of 3 years experience in a senior level administrative position, ideally in higher education.

Skills & Knowledge Required

A high level of responsibility and initiative, able to work effectively both independently and as a team member; excellent oral and written presentation skills; strong work ethic, solid interpersonal, customer service, and teamwork/collaboration skills and the ability to work well in a diverse community; excellent computer skills using MSOffice software and database management tools including Jenzebar; ability to manage conflicting demands and changing priorities

Physical Effort Required

Carry boxes from time to time


To apply, please forward cover letter and resume to jobs@cambridgecollege.edu