Leave of Absence

A leave of absence is a process designed to allow students interrupting the academic program for a limited period of time. During the limited leave, the student is considered to be on active status. A leave of absence may be granted by the academic dean or the provost. The LOA will become part of the student’s permanent record. 

Students should consult with an advisor and the Financial Aid Office about whether to request a leave of absence and determine the financial aid or re-enrollment implications of not registering.

The length of the leave must not exceed 180 days in any 12 month period.

Leaves of absence must be submitted in writing, signed and dated, to the academic dean or designee explaining the details and circumstances surrounding the request. Acceptable reasons include: Physical or mental health concerns; family obligations; financial concerns; military service; academics — sequenced courses are not offered for the upcoming term, reconsidering major, academic struggles, etc.; career opportunities. Students with other circumstances should consult with their advisor(s) for appropriate alternatives. The student must apply in advance for a leave of absence unless unforeseen circumstances prevent the student from doing so. The request must always be accompanied with appropriate documentation and evidence. In any case, there must be a reasonable expectation that the student will return from the LOA and the request should include the anticipated date of return and any specific issues the student must resolve before returning. All fnancial aid rules will apply and it is the responsibility of the student to seek and understand the financial implications of applying and obtaining a leave of absence (see Financial Aid).

The academic dean or designee will review the request and may ask for additional information in evaluating it.

The academic dean or designee will inform the student of the decision in writing within five business days of the receipt of the application. If the request is approved and the student is a Title IV loan recipient, the letter will explain the effects that the student’s failure to return from an LOA may have on the student’s loan repayment terms, including the expiration of the student’s grace period. The academic dean or designee will inform the Registrar’s Office, Financial Aid Office and dean of Student Affairs Office of the decision. If the request is denied, the academic dean or designee will discuss other options with the student.

The institution will not assess the student any additional institutional charges, the student’s need may not increase, and therefore, the student is not eligible for any additional federal student aid.

Students may return before the expiration of their leave. Upon wishing to return, the student must contact their advisor or academic dean. 

A student may appeal the decision to the provost in writing. The provost’s decision is final.