Student Code Of Conduct

The Student Code of Conduct (“Code”) applies to all students enrolled in any course or program at Cambridge College, including Regional Centers and the Summer Institutes programs (formerly known as NITE). In addition to all on campus academic and social activities, the Code also applies to College-sponsored or supervised events off campus and to off campus conduct by students that, in the judgment of the College, may affect the interests of the College.

Prohibited conduct is not intended to be all-inclusive or to limit the types of inappropriate conduct that may subject a student to sanctions or disciplinary action. Rules and regulations of the College and departments that are not listed below or excluded below are incorporated herein by reference. Such rules and regulations may be communicated to students in publications and posted notices including, but not limited to, the Student Handbook, College Catalog, enrollment contracts, MyCC and School-specific publications.

Notwithstanding the above, the Code does not cover violations of academic policies such as academic dishonesty or plagiarism.

Violations of academic policies will be addressed by the Undergraduate Dean or appropriate Graduate School Dean. In the event that conduct may violate both the Student Code of Conduct and academic policies, the Dean of Student Affairs, in conjunction with the Dean of the student’s school and/or the Provost will determine how the student’s conduct should be addressed.

When a student is considered to be a threat to either another person or to himself or herself, property, or the orderly functioning of the College, the student may be removed or suspended immediately from the College by the Dean of Student Affairs, in his or her sole discretion, from either a classroom, the College, or both. This suspension will remain in effect until the Dean of Student Affairs determines that the threat no longer exists and/or pending an Administrative Review Board hearing.

Purpose

Consistent with the College’s mission, the purposes of the Code are to:

  • Establish standards of personal conduct for all students.
  • Provide for the advancement of knowledge and the development of ethically sensitive and responsible persons.
  • Recognize that students are adults and, as such, their relationships with the College community should reflect this behavior.

Prohibited Conduct

Examples of prohibited conduct include, without limitation:

  • All forms of dishonesty, including, but not limited to, furnishing false information, forgery, and altering or misusing documents.
  • Intentional disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other College activities.
  • Abuse or harassment, physical, verbal or otherwise, of any person on the College premises or at College-sponsored or supervised functions. This includes, but is not limited to, abuse or harassment based upon such factors as race, color, national origin, gender, handicap, age, sexual orientation, or political or religious beliefs.
  • Behavior or activity that may endanger the safety of one’s self or others, including, but not limited to, the possession and/or use of firearms, fireworks, dangerous weapons, or hazardous chemicals.
  • Vandalism or damage, destruction or defacement of property.
  • Theft of College property or the property of any person while on College premises.
  • Any violation of the Cambridge College Drug and Alcohol Awareness Policy and Program, including, without limitation, possession, sale, or use of any controlled substance without medical authorization; unauthorized use of alcoholic beverages; or underage drinking.
  • Any violation of the Cambridge College smoke-free policy.
  • False reporting of an emergency or tampering with fire safety equipment, including, but not limited to, false reporting of a fire or a bomb threat or tampering with other fire related equipment.
  • Unauthorized presence in or forcible entry into a College facility or College-related premises, including, but not limited to, College building roofs or fire escapes.
  • Unauthorized use of College property, equipment or keys, including networks, computers, software or other information technology resources.
  • Illegal peer to peer downloading or the unauthorized use of intellectual property.
  • Violation of policies regarding children visiting the College.
  • Failing to follow the reasonable directives of a university official, including violating the terms of a disciplinary sanction imposed by this policy.

Sanctions And Disciplinary Actions Considerations in Imposing Sanctions

Discipline sanctions, up to and including expulsion, may be administered in response to a Code violation by a student. In determining appropriate discipline or sanctions, factors evaluated include the nature and severity of the violation, the degree to which the student has participated or been involved in the violation, motive and intent in connection with the violation, and any record of past violations.

Sanctions or Disciplinary Actions

The following sanctions or disciplinary actions may be imposed separately or in combination. This list of sanctions or disciplinary actions is not exhaustive. The College reserves the right to impose other sanctions or disciplinary actions not listed.

  • No Action: a determination that a violation of the Code did not occur and no action is taken.
  • Mediation: the violation is resolved through a moderated discussion between the involved parties.
  • Disciplinary Notice: a written notice that a student’s conduct has violated the Code and that subsequent violation(s) of the Code, similar to or different from any prior violation(s), may result in more serious action against the student.
  • Termination of Privileges: a temporary or permanent revocation of student privileges within the community that is imposed after a finding of a Code violation.
  • Health and Wellness Assessment: for certain Code violations (e.g., violation of the College’s Drug and Alcohol Policy), a student may be required to see a professional provider at cost to determine if there is a health-related issue. Students will be responsible for any cost incurred due to this sanction.
  • Restitution: to pay for damage(s) caused to personal or college property or to perform specified service.
  • Suspension: a period of time when the student is not be permitted on College-owned or leased property, in the classroom, or allowed participation in College-sponsored or supervised activities as a result of a Code violation.
  • Mandatory Withdrawal: a student is required to withdraw from the College as a result of a Code violation.
  • Expulsion: a student is dismissed from the College as a result of a Code violation.

Process For Considering Complaints Of Code Violations

The following process will be followed to consider complaints regarding alleged violations of the Code. The goal of this process is to review the facts and circumstances of a complaint, to allow students the opportunity to respond to an allegation and, to determine if a violation of the code of conduct occurred and if appropriate, to impose sanctions warranted by those facts and circumstances.

Student Code of Conduct Administrators

A Student Conduct Administrator is a Cambridge College official authorized on a case-by-case basis by the Dean of Student Affairs to impose sanctions upon any student found to have violated the Student Code of Conduct.

The Dean of Student Affairs will resolve any questions regarding the interpretation or application of the Code. The determination of the Dean of Student Affairs concerning the interpretation or application of the Code will be final.

Complaint

Any member of the College community may file a complaint against any Cambridge College student by submitting in writing to the Dean of Student Affairs or Regional Center Director with the following information:

  • The name(s) of the student(s) who is (are) the subject of the complaint.
  • A clear explanation of the nature of the complaint.
  • The name(s), address(es), and telephone number(s) of those filing the complaint.
  • The name(s), address(es), and telephone number(s) of witness(es). (if known) Dean of Student Affairs Preliminary Review

When a complaint is filed, the Dean of Student Affairs will review facts and circumstances surrounding the complaint in a Preliminary Review.

The Dean of Student Affairs may use the Preliminary Review process as a means of trying to mediate the complaint or may involve others to attempt to mediate the complaint. If a student agrees to a mediated resolution, there is no further review of the complaint and the student has no right to go before the Administrative Review Board. In resolving a matter through mediation, a student will waive his or her right for a hearing before the Board. If the matter is not dismissed and the parties do not agree to a mediated resolution, the Dean of Student Affairs may either issue an appropriate sanction or discipline or refer the matter to the Board for a hearing. Any mediated matter involving restitution of more than $1000, suspension for longer than one semester, mandatory withdrawal for more than one semester or expulsion will be referred to the Administrative review Board.

Notification of Results of Review

After the preliminary review, the student(s) involved in filing the complaint or who are the subject(s) of the complaint may be notified of the outcome by the Dean of Student Affairs. If a student is to go before the Administrative Review Board, notice will be given at least seventy-two hours in advance.

Administrative Review Board

Membership

The Board may be comprised of faculty members and College administrators recommended by the Dean of Student Affairs, Undergraduate Dean and Graduate School Deans, and are subject to the approval of the Dean of Student Affairs. Generally, the Board consists of at least three members. The Dean of Student Affairs will serve as the advisor to the Board but will not participate in the Board’s deliberations or vote when the Board determines whether a violation has occurred or recommends sanctions or discipline.

Challenging a Board Member

If the complaining student or the student who is the subject of the complaint believes that one or more members of the Board hearing the complaint has a conflict of interest, he or she shall notify the Dean of Student Affairs immediately and, in any event, at least forty-eight hours prior to the hearing of the complaint by the Panel. The determination of the Dean of Student Affairs regarding whether any conflict of interest exists will be final.

Advisors

All students may bring with them a member of the Cambridge College faculty or staff to serve as an advisor. If a student requests to have an attorney present, the College shall have its General Counsel present.

Students may select a person who is a member of the Cambridge College community to advise him or her through the complaint and hearing process. The advisor (includes attorneys) may advise the student in preparation for the hearing and may accompany the student to the hearing. The advisor may not address the Board directly nor may the advisor question any witness. The student must inform the Dean of Student Affairs of the name of his or her advisor a week prior to the Board hearing for approval. If the Dean of Student Affairs does not give prior approval of the advisor, the advisor may be dismissed at the time of the hearing if it is believed a conflict of interest could exist.

Pre-Hearing Conference

The student who is the subject of the complaint will be invited to attend a conference prior to the hearing before the Board. The student will receive notification of this meeting by a letter explaining the nature of the complaint (“Complaint Letter”).

The purpose of this meeting is for the Dean of Student Affairs or designee to familiarize the student who is the subject of the complaint with the complaint and hearing process and to allow the student to prepare his or her version of the event in question for the Board hearing.

The student who is the subject of the complaint will be responsible for attending the meeting after receiving the Complaint Letter.

Administrative Board Hearing

The following procedures will govern the Board hearing:

  • Witness lists and all documents to be presented in the hearing will be exchanged between the Dean of Student Affairs and the student prior to the hearing. This process will be coordinated by the Dean of Students and copies of the information will be provided to the Board at the beginning of the hearing.
  • All individuals present will be introduced
  • The Dean of Student Affairs will elect a designee to present the complaint citing, where applicable, the specific policy(ies), rule(s), or regulation(s) allegedly violated.
  • The student who is the subject of the complaint will be given an opportunity to respond briefly.
  • The Dean of Student Affairs will elect a designee and/or the complaining student will briefly present relevant information. Witnesses and documents may be presented. The Board may pose questions to the witness(es).
  • The student who is the subject of the complaint will be given an opportunity to respond briefly. Witnesses and documents may be presented. The Board may pose questions to the witness(es).
  • The complaining student may be allowed to pose relevant questions through the Board or, if the Chair permits, directly to the witness(es).
  • The complaining student and the student who is the subject of the complaint will be allowed to present summation statements.
  • All participants are expected to act in a courteous fashion and to respect the protocols established by the Chair. Interruptions, name-calling, threats, or other rude or inappropriate behavior will result in sanctions or disciplinary actions being imposed on the offending party.
  • The Board may proceed with its hearing and make its determinations and recommendations without the presence of the student if the Board determines that the student was properly notified of the hearing and fails to attend without good cause within the sole discretion of the Board.

Board Recommendations

At the conclusion of the hearing, the Board will decide by consensus whether it believes that is more likely than not that a violation of the Code has occurred.

If the Board decides that a violation has occurred, the Board will, by consensus, determine its recommendation for specific sanctions or disciplinary actions.

Notification of the Board Recommendation

The Dean of Student Affairs will meet with the student who is the subject of the complaint to discuss the Board recommendation as soon as and if practicable after the Board makes its recommendation. The meeting will be followed by a letter that confirms the Board recommendation and outlines the procedures available to the student to request reconsideration of the recommendation.

Requests for Appeal

If the student who is the subject of the complaint or the complaining student wishes to request reconsideration of the Panel recommendation, any such request shall be made in writing to the Dean of Student Affairs within five calendar days of receiving notice of the Board recommendation. A request for reconsideration should include the following information:

  • the name, address and telephone number of the student who is the subject of the complaint; and
  • a clear statement explaining the nature and circumstance of the request, citing the reasons why the Board recommendation should be reconsidered.

The Dean of Student Affairs will refer the request for reconsideration to the Executive Vice President who shall respond either by accepting the recommendation of the Board, by remanding the matter to the Board for further consideration, or by reversing or rejecting the recommendation. The Executive Vice President may proceed with or without meeting with the party requesting reconsideration. The determination of the Executive Vice President will be final.

Record Keeping

All sanctions or disciplinary actions are recorded and maintained by the Dean of Students. Suspensions will be noted until such time as the time expires. The Dean of Student Affairs will determine the appropriate method for recording the information presented at a Panel hearing.


Individual responsible for Revision and Implementation: Executive Vice President and Dean of Students
Date of last revision: February, 2011