The Registrar's Office is primarily responsible for the maintenance and security of student academic records.
In that capacity, the Registrar's Office handles processes related to registration, grades, transcripts, graduation clearances and enrollment verifications.
Students can log in to the MyCC portal (homepage) with their user ID and password (PIN) to register for courses, verify class schedules, access academic records, review personal information and confirm anticipated graduation dates.
When classes are in session (except holidays): Monday-Thursday 8:30am-7:00pm, Friday 8:30am-5:30pm
During breaks (except holidays): Monday-Friday 9:00am-5:30pm.
Contact the Registrar's Office
The records of all students who are expected to graduate are reviewed at the end of each term by the Registrar's Office to ensure that all academic requirements have been successfully completed. Records are approved (cleared) by the Bursar's Office, and by the Financial Aid Office if applicable.
You must submit to the Registrar's Office your Intent to Graduate form. in order for your records to be reviewed for graduation clearance.
Student loan recipients must also participate in exit counseling.
Candidates who have completed all academic requirements are notified by the Registrar's Office. Their academic records are closed and the degree conferral date is placed on their final transcripts. Candidates who have not satisfied the academic requirements are informed of their status and next steps. Students who do not graduate must submit a new Intent to Graduate form for a later term when they expect to graduate.
The College has three degree conferral dates each year, shortly after the end of each term. A student who completes all the requirements for his/her academic program in August, January, or June, and successfully completes the graduation clearance process can get an official transcript from the Registrar's Office at any time after the degree conferral date (see Transcripts.)
Diplomas are mailed to all students who have been financially and academically cleared within two months of the degree conferral date; diplomas are not distributed at the Commencement Ceremony. Diplomas are mailed via US mail to the address that is in the student database as of the commencement date. If a hold is removed from the student's record after the initial diploma mailing, the student must contact the Registrar's Office to arrange shipment of the diploma.
Names on diplomas are printed from the student database. Students must provide their legal name on the Intent to Graduate form; if a student has changed his/her name after filling out the Intent to Graduate form, the change of name procedure must be followed.
Cambridge College has authorized the National Student Clearinghouse to provide verifications. The Registrar's Office does not provide verifications over the phone. If you are an employer or background screener, you may contact the National Student Clearinghouse's DegreeVerify service by Web or by mail.
Mail: National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171
Intent to Graduate Form
Students planning to graduate must complete and submit to the Registrar's Office an Intent to Graduate form. It must be submitted during the term the student intends to graduate, by the deadline published in the academic calendar, in order for the student's academic record to be reviewed for graduation clearance. Students must meet with their academic advisor and review their academic plan to ensure that all program requirements will be completed by the end of the term.
Students wishing to change their names must provide legal documentation showing the reason for the change, as well as a written version of the new name. Acceptable documents include marriage certificates, divorce papers, passports, Social Security cards, and other court-issued documents. Students should send the request in writing and include their student ID number and/or Social Security number if their ID number is not known. Once a student graduates the record is closed; name changes are not possible unless the student is reapplying for a new degree.
Students may request copies of their official transcripts from the Registrar's Office at any time. Transcripts for graduating students are not released until after the degree conferral date.
Transcripts for graduating students are not released until their academic record has been cleared for graduation and their accounts are paid in full and cleared by the Bursar's Office. If students are using financial aid, transcripts are held until all funds have been received.
All requests must be made in writing, accompanied by a check or money order for the transcript fee (transcript request form).
If you experience any problems when using this site, please contact the IT department.