Disability Support Services

The Office of Disability Services works with faculty, staff, students, and employees to ensure equal access and opportunity at Cambridge College.

Making a Request for Accommodations:

Any decision regarding accommodations is a collaborative undertaking. The Office of Disability Services coordinates support for students with disabilities and assists in:

  • Academic accommodation
  • Referrals
  • Adapted classroom activities
  • Alternative text
  • Coordination of outside providers
  • Other special needs.

Note: It is the responsibility of the student to self-disclose disability and to request assistance.

Many accommodations take time to arrange and should be requested in advance. Students are encouraged to make requests for accommodations prior to the beginning of the semester.  

Procedure:
  1. Contact the Office of Disability Services
  • You must self-disclose disability in order to receive services.
  • Contact Rebecca Heimel, Coordinator of Academic and Disability Support and ADA/504 Coordinator:
  1. Participate in an intake meeting
  • Students attending in Cambridge attend an in-person intake meeting.
  • Students attending a Cambridge College Regional Center participate in a telephone intake.

During the intake meeting, please plan to:

  • Describe your disability
  • Provide relevant academic history
  • Provide documentation of disability

The intake covers:

  • Your diagnosis
  • Your eligibility for accommodations
  • Potential accommodations
  • Next steps

You will receive notice of confidentiality as well as a copy of the Disability Declaration and Documentation Policy during the intake.

  1. Provide documentation
  • The Office of Disability Services uses external documentation to augment conversations with students and to support requests for accommodations.
  • Documentation provides a valuable tool for helping Cambridge College understand how courses, systems, and facilities may present barriers, and for planning strategies, including reasonable accommodations, that provide access.

Types of documentation supportive of requests include:

  • Medical records
  • Psycho-educational testing
  • School records
  • Letters or affidavits from mental health professionals

If you do not have copies of this type of information, you are welcome to meet to discuss other ways to demonstrate a connection between your condition and current or anticipated academic barriers.

  1. Receive a determination of accommodations in writing
  • After initial intake is complete and documentation is provided, the Office of Disability Services provides the accommodations granted to you in writing through the College’s email system
  • If it is determined that you are not eligible for accommodations under the Americans with Disabilities Act, this will be provided in writing as well.
  1. Indicate in writing that you accept the accommodations granted
  • You are required to indicate acceptance of the accommodations granted to you by responding in writing using your Cambridge College email.
  1. Receive Letters of Accommodation for faculty
  • The Office of Disability Services prepares semester-specific and course-specific letters addressed to faculty that give notification of your accommodations.
  • These are sent through College email where appropriate and you must print them out for delivery.
  • You may request printed copies through the Office of Disability Services or through a Student Services Coordinator at a regional center.
  1. Deliver Letters of Accommodation to faculty
  • You are responsible for delivering Letters of Accommodation directly to each faculty member.
  • Be prepared to discuss your accommodations with the faculty member if necessary.
  • If the faculty member has questions or concerns, direct him or her to the Office of Disability Services.   

Note: Students must contact the Office of Disability Services prior to EACH semester in which they plan to use accommodations.

When requests are denied:

There are some circumstances under which accommodation requests are denied. These include but are not limited to:

  1. Documentation is not provided or documentation is not sufficient
  • Students who do not provide sufficient documentation or neglect to provide documentation are not eligible for disability services.
  • At any time, students may take advantage of support services available to all students such as tutoring.
  • The Office of Disability Services will provide support on a short-term basis as needed in the event that documentation is delayed.
  1. Fundamental alteration
  • If a requested accommodation is a fundamental alteration to the academic standards or licensure/technical standards of a program, the accommodation will be denied.
  • This is determined by the Office of Disability Services in collaboration with the Office of Academic Affairs. 
  1. Undue burden
  • Requested accommodations will be denied if they pose an undue burden on the College.
  • The College will work with students to determine alternative accommodations in cases of undue burden.
  1. Personal service
  • Personal services are those that a person with a disability must use regardless of academic participation, and can include:
    • Personal care attendants
    • Transportation to class
    • Typing services.
  • Personal services are not appropriate accommodations and will be denied. 

At any time, students may use the College’s Disability Grievance Policy and Procedure.

Resources

For Students

For Staff