Authorized Use of Electronic Signature for the Chair of the Board of Trustees and the President

Date of original implementation: New

Date of Last Revision: October 2011

Board Chair’s Electronic Signature

The Chair of the Board’s electronic signature is housed with the Liaison to the Board of Trustees. All authorized use of the Chair of the Board’s signature must be recorded on a ledger maintained by the Liaison to the Board, noting at minimum the purpose of use and date permission granted.

Authorization must be received in advance and in writing from the Chair of the Board. A copy of this document is to be kept with the ledger.

This policy gives prior approval of use to:

1. The Registrar is authorized to use the Chair of the Board’s electronic signature on conferred diplomas.

President’s Electronic Signature

The President’s electronic signature is housed in the President’s Office, Office of Institutional Advancement and with the Liaison to the Board. All authorized use of the President’s signature must be recorded on a ledger maintained in the President’s Office, noting at minimum the purpose of use and date permission granted.

Authorization must be received in advance and in writing from the President. A copy of this document is to be kept with the ledger.

This policy gives prior approval of use to:

  1. The Vice President for Institutional Advancement is authorized to use the President’s electronic signature to acknowledge donor gifts to the College.

  2. The Registrar is authorized to use the President’s electronic signature on conferred diplomas.

No one is authorized to use a stamp signature of the Chair of the Board and/or the President or to manually sign the name of the Chair of the Board and/or President on any document unless otherwise authorized in writing.

Individual Responsible for Revision and Implementation: General Counsel